We would like to use the information below to provide you "data subject" with an overview of our processing of your personal data and your rights under data protection law. It is generally possible to use our website without entering personal data. However, if you wish to make use of special services offered by our company through our website, it may be necessary to process personal data. We will generally obtain your consent if it is necessary to process personal data and there is no legal basis for such processing.
Personal data, such as your name, address, or email address, is always processed in accordance with the EU General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to the "F&S Elektronik Systeme GmbH". The aim of this Privacy Notice is to inform you about the scope and purpose of the personal data we collect, use, and process.
As the data controller, we have implemented numerous technical and organizational measures to ensure the most complete possible protection of the personal data processed via this website. Nevertheless, Internet-based data transmissions can in principle have security gaps so that absolute protection cannot be guaranteed. For this reason, you are free to submit personal data in alternative ways, such as by phone or by post to us.
You too can take simple and easy-to-implement measures to protect yourself against unauthorized access to your data by third parties. Therefore, we would like to give you some tips here on how to handle your data securely:
- Protect your account (login, user or customer account) and your IT system (computer, laptop, tablet, or mobile device) with strong passwords.
- Only you should have access to the passwords.
- Make sure you only ever use your passwords for one account (login, user or customer account).
- Do not use one password for different websites, applications or online services.
- Especially when using IT systems that are publicly accessible or shared with others, be sure to log out each time you log in to a website, application, or online service.
2. Data controller
The data controller, as defined by the GDPR, is:
F&S Elektronik Systeme GmbH
Untere Waldplätze 23, 70569 Stuttgart, Germany
Phone:+49 711 123722-0
Fax: +49 711 123722-99
Representative of the data controller: Dipl.-Ing.(FH) Holger Frölich
3. Data protection officer
You can reach the data protection officer as follows:
Phone: +49 173-7632962
You may contact our data protection officer directly at any time if you have any questions or suggestions regarding data protection.
We use the following terms in this Privacy Notice, among others:
1. Personal data
Personal data means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
2. Data subject
A data subject is any identified or identifiable natural person whose personal data is processed by the data controller (our company).
Processing means any operation or set of operations that is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
4. Restriction to processing
Restriction to the processing means marking stored personal data with the aim of limiting its processing in the future.
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular, to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.
Pseudonymization is the processing of personal data in such a way that the data can no longer be assigned to a specific data subject without additional information being provided, given that such additional information is kept separate and subject to appropriate technical and organizational measures that ensure that personal data cannot be attributed to an identified or identifiable natural person.
7. Data processor
The processor is a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.
Recipient means a natural or legal person, public authority, agency, or another body, to which the personal data is disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.
9. Third parties
Third-party means a natural or legal person, public authority, agency, or body other than the data subject, controller, processor, and persons who, under the direct authority of the controller or processor, are authorized to process personal data.
Consent is any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
5. Legal basis for processing
Article 6 Paragraph 1(a) GDPR serves as our company’s legal basis for processing operations in which we obtain consent for a specific processing purpose.
If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of other services or consideration, processing is based on Article 6 Paragraph 1(b) GDPR. The same applies to those processing operations required to carry out pre-contractual measures, such as in cases of queries regarding our products or services.
If our company is subject to a legal obligation requiring the processing of personal data, such as for the fulfilment of tax obligations, processing is based on Article 6 Paragraph 1(c) GDPR.
In rare cases, processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if someone visiting our business were to be injured and their name, age, health insurance data or other vital information needed to be disclosed to a doctor, hospital or other third party. Processing would then be based on Article 6 Paragraph 1(d) GDPR.
Finally, processing operations could be based on Article 6 Paragraph 1(f) GDPR. Processing operations not based on any of the above-mentioned legal bases may be carried out on the basis of Article 6 Paragraph 1(f) GDPR if processing is necessary to safeguard the legitimate interests of our company or those of a third party, provided the interests and fundamental rights and freedoms of the data subject do not take precedence. We are permitted to engage in such processing operations in particular because they have been specifically mentioned in European law. In this respect, the legislature took the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47 Sentence 2 GDPR).
6. Disclosure of data to third parties
Your personal data will not be sent to third parties for purposes other than those listed below.
We will disclose your personal data to third parties if:
1. you have expressly consented to this pursuant to Article 6 Paragraph 1 Sentence 1(a) GDPR,
2. disclosure under Article 6 Paragraph 1 Sentence 1(f) GDPR is permitted to safeguard our legitimate interests and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data,
3. in the event that there is a legal obligation to disclose your data pursuant to Article 6 Paragraph 1 Sentence 1(c) GDPR and
4. if this is legally permissible and necessary for the performance of our contract with you pursuant to Article 6 Paragraph 1 Sentence 1(b).
To protect your data and if necessary enable us to transfer data to third countries (outside the EU), we have concluded data processing agreements ("Data Processing Agreement") based on the standard contractual clauses of the European Commission.
6.1 Notice regarding data transfer to the USA and other third countries
Among other things, we use tools from companies based in the USA or other third countries that are not secure under data protection law. If these tools are active, your personal data may be transferred to these third countries and processed there. We would like to point out that no level of data protection comparable to that in the EU can be guaranteed in these countries. For example, US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. Therefore, it cannot be ruled out that U.S. authorities (e.g. intelligence agencies) may process, evaluate and permanently store your data located on U.S. servers for monitoring purposes. We have no influence on these processing activities.
7.1 SSL/TLS encryption
This site uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login details or contact requests that you send to us as the website operator. You can recognize an encrypted connection by your browser’s address bar reading "https://" instead of "http://" and the lock symbol in the browser bar.
We use this technology to protect your transmitted data.
7.2 Data collection when visiting the website
If you only use our website for informational purposes, i.e. if you do not register or otherwise provide us with information, we only collect the data your browser sends our server (in what is known as "server log files"). Our website collects a range of general data and information each time you access a website or an automated system. This general data and information is stored in the server’s log files. It may be collected.
1. the browser types and versions used,
2. the operating system used by the accessing system,
3. the website from which an accessing system accesses our website (called a referrer),
4. the sub-pages are accessed via an accessing system on our website,
5. the date and time the website is accessed,
6. an internet protocol address (IP address) and
7. the accessing system's internet service provider.
No conclusions are drawn about you when using this general data and information. Instead, this information is needed to
1. properly deliver our website content,
2. to optimize the content of the website as well as to advertise it,
3. to ensure the continued functioning of our information technology systems and our website’s technology as well as to
4. provide the information necessary for law enforcement authorities to prosecute in the event of a cyber-attack.
This collected data and information is therefore statistically analyzed and further analyzed by us with the aim of increasing the data protection and data security within our company to ultimately ensure an optimum level of protection for the personal data being processed by us. The data from the server log files are stored separately from all personal data provided by a data subject.
The legal basis for data processing is Article 6 Paragraph 1 Sentence 1(f) GDPR. Our legitimate interest is based on the purposes listed above for the collection of data.
8.1 General information on cookies
The information generated from the specific device used is stored in cookies. This does not mean, however, that we will gain immediate knowledge of your identity.
We also use temporary cookies to optimize user-friendliness. These cookies are stored on your device for a specific period of time. If you return to our website to use our services, cookies allow us to automatically recognize that you have visited our website previously and remember the inputs and settings you have made so that you do not have to enter them again.
The data processed by cookies, which are required for the proper functioning of the website, are to safeguard our legitimate interests pursuant to Article 6 Paragraph 1 Sentence 1(f) GDPR.
For all other cookies, you have given your consent to this through our opt-in cookie banner in accordance with Article 6 Paragraph 1(a) GDPR.
8.3 Notes on avoiding cookies in common browsers
You have the option of deleting cookies, only allowing selected cookies or completely deactivating cookies at any time via the settings of the browser you are using. You can find more information on the support pages of the respective providers:
- Chrome: https://support.google.com/chrome/answer/95647?tid=311178978.
- Safari: https://support.apple.com/de-at/guide/safari/sfri11471/mac?tid=311178978.
- Firefox: https://support.mozilla.org/de/kb/cookies-und-website-daten-in-firefox-loschen?tid=311178978.
- Microsoft Edge: https://support.microsoft.com/de-de/microsoft-edge/cookies-in-microsoft-edge-l%C3%B6schen-63947406-40ac-c3b8-57b9-2a946a29ae09.
9. Contents of our website
9.1 Registering as a user
You have the option to register on our website by providing personal data.
The input screen used to register in each case determines what personal data is shared with us. The personal data you enter will be collected and stored exclusively for internal use by us and for our own purposes. We may arrange for data to be shared with one or more data processors, such as a parcel service, which will also use your personal data solely for internal purposes attributable to us.
When you register on our website, the IP address assigned by your Internet Service Provider (ISP) and the date and time of the registration are also stored. This is done only for the purpose of preventing our services from being misused. If necessary, this data may be used to clarify the situation surrounding any crimes committed. In this respect, the storage of this data is necessary for our security. This data will not be disclosed to third parties unless there is a legal obligation to do so or the data is used for criminal prosecution.
Your registration, including the voluntary entry of personal data, also allows us to offer you content or services which, due to their nature, may only be offered to registered users. Registered persons are free to modify the personal data they provided during the registration process at any time or have it completely erased from our database.
We will provide you with information at any time on request as to what personal data is stored about you. We will also rectify or erase delete personal data at your request, unless legal retention obligations to the contrary are in place. Data subjects may contact the data protection officer named in this Privacy Notice and all other employees for this purpose.
Your data is processed in the interests of simple, convenient use of our website. This constitutes a legitimate interest as defined by Article 6 Paragraph 1(f) GDPR.
9.2 Contact/contact form
Personal data is collected when you contact us (e.g. using our contact form or by email). If you use a contact form to get in touch with us, the contact form you use will indicate the data being collected. This data is stored and used exclusively for the purpose of responding to your query or establishing contact and the associated technical administration. The legal basis for data processing is our legitimate interest in responding to your request pursuant to Article 6 Paragraph 1(f)f GDPR. If the aim of your contacting us is to conclude a contract, the processing is also legally based on Article 6 Paragraph 1(b) GDPR. Your data will be erased once we have finished processing your query. This is the case when it can be inferred from the circumstances that the relevant facts have been clarified in a conclusive manner and there are no statutory retention obligations in place that prevent its erasure.
10.1 Newsletter for regular customers
If you have provided us with your email address when purchasing goods or services, we reserve the right to send you regular emails with offers on products or services from our collection similar to those you have already purchased. We do not require your specific consent for such purposes as per article 7, paragraph 3 of the UWG (Unfair Competition Act). The sole basis for the data processing is our legitimate interest in personalized direct marketing in line with article 6, paragraph 1 lit. f GDPR. We will not send you any emails should you expressly object to the use of your email address for that purpose. You are entitled to object to the use of your email address for the aforementioned purpose at any time with immediate effect by notifying the data controllers listed in the opening of this statement. By taking this action, you will incur submission fees only in line with basic rates. After receipt of your objection, your email address will immediately be removed for marketing purposes.
11. Our activities on social networks
To allow us to communicate with you on social networks and inform you about our services, we run our own pages on these social networks. If you visit one of our social media pages, we and the provider of the social media network are joint controllers (Art. 26 GDPR) regarding to the processing operations triggered thereby, which concern personal data.
We are not the original provider of these pages, but only use them within the scope of the options offered to us by the respective providers
We would therefore like to point out as a precautionary measure that your data may also be processed outside of the European Union or the European Economic Area. Use of these networks may therefore involve data protection risks for you since the protection of your rights may be difficult, e.g. your rights to information, erasure, objection, etc. Processing on social networks frequently takes place directly for advertising purposes or for the analysis of user behavior by network providers, and we have no control over this. If the provider creates user profiles, cookies are often used or user behavior may be assigned directly to your own member profile on the respective social network (if you are logged in).
The processing operations of personal data described are carried out in accordance with Article 6 Paragraph 1(f) GDPR on the basis of our legitimate interests and the legitimate interests of the respective provider in order to communicate with you in a timely manner or to inform you about our services. If you have to grant your consent to the respective providers to process your data as a user, the legal basis for this processing is Article 6 Paragraph 1(a) GDPR in conjunction with Article 7 GDPR.
Since we have no access to these providers? databases, we would like to point out that you would be best placed to exercise your rights (e.g. to information, rectification, erasure, etc.) directly with the respective provider. More information on the processing of your data on social networks and your options for exercising your right to object or your right of revocation (opt out) is listed below for each of the social network providers we use:
(Jointly) Data controller responsible for data processing in Europe:
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland
Opt-out and advertising settings:
(Jointly) Data controller responsible for data processing in Europe:
Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland
Information about your data:
Opt-out and advertising settings:
(Jointly) Controller responsible for data processing in Europe:
Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
Opt-out and advertising settings:
12. Web analytics
On this website we have integrated the component Matomo of the supplier InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand.
Matomo is a software tool for web analysis, i.e. for the collection, collection and analysis of data on the behavior of visitors to websites. Among other things, data are collected on which website an affected person has come to a website (the so-called referrer), which subpages of the website were accessed or how often, and for which length of stay a subpage was viewed. This is used to optimize the website and cost-benefit analysis of Internet advertising.
The purpose of the Matomo component is to analyze the flow of visitors to our website. Among other things, we use the data and information obtained to evaluate the use of this website and to compile online reports for us that show activity on our website.
Matomo sets a cookie on your IT system. By setting the cookie, we are enabled to analyze the use of our website. Each time you visit one of the pages on this website, the Internet browser on your IT system automatically causes the Matomo component to submit data to our server for online analysis. In the course of this technical process, we gain knowledge of personal data, such as the IP address of the person concerned, which among other things serves to help us understand the origin of visitors and clicks.
The cookie stores personal information, such as access time, the place from which access was made, and the frequency of visits to our website. Each time you visit our website, this personal information, including the IP address of the Internet connection you use, is transmitted to our server. These personal data are stored by us. We do not share this personal information with third parties.
You can prevent the setting of cookies through our website at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Such a setting of the Internet browser used would also prevent Matomo from setting a cookie on your IT system. In addition, a cookie already set by Matomo can be deleted at any time via an internet browser or other software programs.
You also have the option of objecting to and preventing the collection of the data generated by Matomo relating to the use of this website. You need to set an opt-out cookie to do this. If your IT system is later erased, formatted or reinstalled, the data subject will need set an opt-out cookie again. However, setting an opt-out cookie may result in you being unable to make full use of our website.
These processing operations only take place if express consent is granted in accordance with Article 6 Paragraph 1(a) GDPR.
13.1 Google Ads (formerly AdWords)
Our website uses the functions of Google Ads, which we use to advertise this website in Google’s search results as well as on third-party websites. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland ("Google"). To this end, Google places a cookie on your device’s browser, which automatically uses a pseudonymous cookie ID and facilitates interest-based advertising on the basis of the websites you have visited.
These processing operations only take place if express consent is granted in accordance with Article 6 Paragraph 1(a) GDPR.
No further processing will take place unless you have consented to Google linking your internet and app browsing history to your Google account and using information from your Google account to personalize ads you view online. In this case, if you are logged in to Google during your visit to our website, Google will use your information in conjunction with Google Analytics data to create and define target audience lists for cross-device remarketing. Google will temporarily link your personal data with Google Analytics data in order to form target groups.
You can permanently disable the setting of cookies for ad preferences by downloading and installing the browser plug-in available from the following link: https://www.google.com/settings/ads/onweb/.
13.2 Google Ads with conversion tracking
We have integrated Google Ads on this website. Google Ads is an internet advertising service that allows advertisers to run adverts in both Google and Google advertising network search engine results. Google Ads allows an advertiser to predefine keywords that will display an ad on Google's search engine results only when the search engine retrieves a keyword-related search result. On the Google Network, ads are distributed to relevant websites using an automated algorithm and according to predefined keywords.
Google Ads is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
The purpose of Google Ads is to promote our website by displaying interest-based advertising on third-party websites and in the search engine results of Google's search engine and by displaying third-party ads on our website.
If you arrive on our website via a Google advert, what is known as a conversion cookie will be stored on your IT system by Google. A conversion cookie expires after 30 days and is not used to identify you. Provided the cookie has not expired, the conversion cookie is used to trace whether certain sub-pages, such as the shopping cart of an online shop system, were accessed on our website. The conversion cookie tells us and Google whether any revenues was generated by a user who arrived on our website via an Ads ad, i.e. if they completed or cancelled a purchase.
The data and information collected through the use of the conversion cookie are used by Google to provide visitor statistics for our website. We then use these visitor statistics to determine the total number of users who have been directed to us through Ads in order to determine the success or failure of each Ads ad and to optimize our Ads for the future. Neither our company nor any other Google Ads advertisers receive any information from Google that could identify you.
Conversion cookies are used to store personal information, such as the websites you visit. Each time someone visits our website, this personal data, including the IP address of the internet connection you are using, is sent to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may disclose personal data collected through this technical process to third parties.
You also have the option to object to Google's interest-based advertising. To do this, you must visit www.google.com/settings/ads from each of the web browsers you use and adjust the settings there as desired.
These processing operations only take place if express consent is granted in accordance with Article 6 Paragraph 1(a) GDPR.
14. Partner and affiliate programs
This website contains components from DoubleClick by Google. DoubleClick is a brand of Google (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland) under which special online marketing solutions are marketed to advertising agencies and publishers.
DoubleClick by Google transfers data to the DoubleClick server with every click or other activity. Each of these data transfers triggers a cookie request to your browser. If the browser accepts this request, DoubleClick sets a cookie on your IT system. The purpose of the cookie is to optimize and display advertising. Among other things, the cookie is used to place and display advertisements relevant to the user and to generate reports on or improve advertising campaigns. In addition, the cookie serves to prevent the same advertisement from being displayed multiple times.
DoubleClick uses a cookie ID, which is required to complete the technical process. The cookie ID is required, for example, to display an advertisement on a browser. DoubleClick can also use the cookie ID to determine which advertisements have already been displayed on a browser in order to avoid duplicates. Furthermore, DoubleClick is able to capture conversions through the cookie ID.
According to Google a DoubleClick cookie does not contain any personally identifiable information. However, a DoubleClick cookie may contain additional campaign identifiers. A campaign identifier is used to identify the campaigns with which you have already been in contact.
Each time someone opens an individual page of this website, which is run by us and on which a DoubleClick component is integrated, the DoubleClick component in question will trigger the browser on your IT system to send data to Google for online marketing purposes and for the purpose of charging a commission. As part of this technical process, Google obtains knowledge of data that is subsequently used to charge commission. Among other things, Google can verify that you have clicked on a specific link on our website.
You can prevent cookies from being placed by DoubleClick and our website at any time by adjusting your web browser’s settings. Furthermore, cookies already placed can be deleted at any time through a web browser or other software programs.
The storage of cookies can also be prevented by blocking the cookies of "www.googleadservices.com" in the settings of your web browser (https://www.google.com/settings/ads). Please note that this setting will be deleted if you delete your cookies. In addition, interest-based ads can be disabled through the link http://www.aboutads.info/choices. This setting will also be deleted if you delete your cookies
These processing operations only take place if express consent is granted in accordance with Article 6 Paragraph 1(a) GDPR.
15. Plugins and other services
15.1 Google Maps
We use Google Maps (API) on our website, provided through Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Maps is a web service for displaying interactive maps to visually display geographic information. For example, by using this service, you can view our location and make it easier for you to reach us.
When you access sub-pages in which a Google Maps map is integrated, information about your use of our website (such as your IP address) is transferred to Google's servers in the US and stored there. This occurs regardless of whether Google provides a user account that you are logged in to or whether you have no user account with them at all. When you are logged in to Google, your information will be directly associated with your account. If you do not want your profile associated with Google, you will need to log out of your Google account. Google stores your data (even for users who are not logged in) as usage profiles and analysis it. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right.
15.2 Google WebFonts
Our website uses web fonts provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland for the uniform display of fonts. When you access a website, your browser loads the required web fonts into its browser cache in order to display texts and fonts correctly.
To do this, the browser you are using must connect to Google's servers. This gives Google information that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a uniform and appealing presentation of our website.
15.3 Google Photos
We use the online service of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, to store images that are embedded on our homepage.
Embedding is the integration of a certain foreign content (text, video or image data) that is provided by another website (Google Photos) and then appears on our own website (our website). For embedding, a so-called embedding code is used. If an embedding code has been integrated by us, the external content from Google Photos is displayed immediately by default as soon as one of our web pages is visited.
Through the technical implementation of the embed code, which enables the display of the images from Google Photos, your IP address is transmitted to Google Photos. Furthermore, Google Photos records our website, the browser type used, the browser language, the time and the length of the access. In addition, Google Photos may collect information about which of our sub-pages you visited and which links were clicked, as well as other interactions you performed while visiting our site. This data may be stored and analyzed by Google Photos.
These processing operations are carried out exclusively upon the granting of explicit consent in accordance with Article 6 Paragraph 1(a) GDPR.
15.4 Microsoft Teams
We use the tool "Microsoft Teams" ("MS Teams") to conduct our communication in written form (chat) as well as in the form of telephone conferences, online meetings and video conferences. The operating company of the service is Microsoft Ireland Operations ("Microsoft"), Ltd, 70 Sir John Rogerson's Quay, Dublin, Ireland. Microsoft Ireland Operations, Ltd. is part of the Microsoft group of companies located at One Microsoft Way, Redmond, Washington, USA.
When using MS Teams, the following personal data is processed:
- Meetings, chats, voicemails, shared files, recordings and transcripts.
- Data that is shared about you. Examples include your email address, profile picture, and phone number.
- A detailed history of the phone calls you make.
- Call quality data.
- Support/feedback data Information related to troubleshooting tickets or feedback sent to Microsoft.
- Diagnostic and service data Diagnostic data related to service usage.
To enable the display of video and playback of audio, data is processed from your endpoint device microphone and from an endpoint device video camera for the duration of the meeting. You can turn off or mute the camera or microphone yourself at any time via the "Microsoft Teams" application.
Insofar as corresponding consent has been requested, the processing is carried out exclusively on the basis of Article 6 Paragraph 1(a) GDPR. In the context of an employee relationship, corresponding data processing takes place on the basis of Section 26 BDSG. The legal basis for the use of "MS Teams" in the context of contractual relationships is Article 6 Paragraph 1(b) GDPR. In all other cases, the legal basis for processing your personal data is Article 6 Paragraph 1(f) GDPR. Here, our interest is in the effective conduct of online meetings.
If we record online meetings, we will inform you of this before we start and, where necessary, ask you to consent to the recording. If you do not wish to do so, you may leave the online meeting.
As a cloud-based service, "MS Teams" processes the aforementioned data as part of providing the service. To the extent that "MS-Teams" processes personal data in connection with Microsoft's legitimate business operations, Microsoft is an independent data controller for such use and, as such, is responsible for compliance with applicable laws and obligations of a data controller. To the extent you access the MS Teams website, Microsoft is the data controller. Accessing the Internet site is necessary to download the MS-Teams software.
Detailed information on data protection at Microsoft, in connection with "MS-Teams", can be found at: https://docs.microsoft.com/de-de/microsoftteams/teams-privacy.
We have integrated map sections of the online mapping tool "OpenStreetMap" on our website. This is a so-called open-source mapping, which we can access via an API (interface). This function is offered by the OpenStreetMap Foundation, St John's Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom. Using this service can, for example, show you our location and facilitate a possible journey.
When you call up the sub-pages in which OpenStreetMap is integrated, information about your use of our website (such as your IP address, data about your browser, device type, and operating system) is transmitted to OpenStreetMap and stored there.
OpenStreetMap uses the Content Delivery Network (CDN) of Fastly, Inc, PO Box 78266, San Francisco, CA 94107, USA (fastly) to accelerate the service. A CDN is a service that helps to deliver the content of our online offer, especially large media files such as graphics or scripts, more quickly with the help of regionally distributed servers connected via the Internet. Your data is processed solely for the aforementioned purposes and to maintain the security and functionality of the CDN.
Insofar as corresponding consent has been requested, the processing is carried out exclusively on the basis of Article 6 Paragraph 1(a) GDPR.
Detailed information on OpenStreetMap can be found at: https://wiki.osmfoundation.org/wiki/Privacy_Policy.
15.6 YouTube (videos)
We have integrated YouTube components on this website. YouTube is an online video portal that allows video publishers to freely place video clips and allows other to view, rate and comment on videos free of charge. YouTube allows the publication of all types of videos. Both full film and television broadcasts as well as music videos, trailers and user-generated videos are available via the online portal.
YouTube is operated by YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Each time a visitor opens an individual page of the website run by us and on which a YouTube component (YouTube video) is integrated, the YouTube component in question will trigger the browser on your IT system to download a representation of the corresponding YouTube component from YouTube. Additional information on YouTube can be found at https://www.youtube.com/yt/about/. As part of this technical process, YouTube and Google will receive information about the specific sub-page of our website you visit.
If the data subject is logged onto YouTube at the same time as they visit our website, YouTube identifies the specific sub-page of our website your visit when a sub-page containing a YouTube video is accessed. This information is collected through YouTube and Google and assigned to your YouTube account.
Through the YouTube component, YouTube and Google receive information that you have visited our website whenever you are logged in to YouTube at the same time as accessing our website, regardless of whether you click on a YouTube video or not. If you do not want this information transferred to YouTube and Google, you can prevent this by logging out of your YouTube account before visiting our website.
16 Data protection for applications and in the application process
We collect and process the personal data of applicants for the purpose of handling the application procedure. The processing may also take place electronically. This is particularly the case if an applicant sends corresponding application documents to the controller electronically, for example by e-mail or via a web form located on the website. If we agree on an employment contract with you as an applicant, the transmitted data will be stored for the purpose of implementing the employment relationship in compliance with the statutory provisions. The legal basis for data processing is the fulfillment of contractual obligations (Article 6 Paragraph 1(b) GDPR) in conjunction with §26 BDSG. The processing of data is carried out for the preparation of an employment contract Recipients of your information are HR employees for contact with you and contractual cooperation (including the fulfillment of pre-contractual measures) as well as managers involved in the decision-making process. Your data may be passed on to service providers who act as order processors for us, e.g. support or maintenance of EDP or IT applications and data destruction. All service providers are contractually bound and in particular obliged to treat your data confidentially. Data will only be passed on to recipients outside our company in compliance with the applicable data protection regulations. If we do not conclude an employment contract with you as an applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests of the data controller conflict with such deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act. Your data will only be processed within the European Union and states within the European Economic Area (EEA). As part of the application process, you must provide those personal data that are required for the initiation, implementation and termination of the contractual relationship and for the fulfillment of the associated contractual obligations, or which we are required to collect by law. Without this data, we will generally not be able to consider you appropriately in the decision-making process for filling the position.
16 Processing of customer and supplier data
Nature and purpose of processing:
For the purpose of processing customer orders and within the scope of procurement processes, we process the personal data of our customers and suppliers as well as the individual contact persons at our customers/suppliers. In doing so, we store the data in our ERP system and use it in all processes of service fulfillment or procurement. Furthermore, we use the data to actively address customer relations and to support suppliers, including an internal supplier evaluation.
For the fulfillment of contractual obligations (Article 6 Paragraph 1(b) GDPR) The processing of data is carried out for the implementation of our contract Due to legal requirements (Article 6 Paragraph 1(c) GDPR) We are subject to various legal obligations that entail data processing. These include, for example:
- Tax laws as well as statutory accounting
- the fulfillment of requests and requirements from supervisory or law enforcement authorities
- the fulfillment of control and reporting obligations under tax law.
In addition, the disclosure of personal data may become necessary in the context of official/court measures for the purpose of collecting evidence, criminal prosecution, or the enforcement of civil claims. In the context of balancing interests (Article 6 Paragraph 1(f) GDPR) Where necessary, we process your data beyond the actual performance of the contract to protect the legitimate interests of us or third parties. Examples of such cases are:
- Processing in the CRM system to actively approach customers.
- Evaluation of suppliers
- Assertion of legal claims and defense in legal disputes.
Employees for contact with you and contractual cooperation (including the fulfillment of pre-contractual measures). Your data may be passed on to service providers who act as order processors for us, e.g. support or maintenance of EDP or IT applications and data destruction. All service providers are contractually bound and in particular, obliged to treat your data confidentially. Data is only passed on to recipients outside our company in compliance with the applicable data protection regulations. Recipients of personal data can be, for example:
- Public authorities and institutions (e.g. financial or law enforcement authorities) in the event of a legal or official obligation
- Credit and financial service providers (processing of payment transactions)
- Tax advisors or business and payroll tax and tax auditors (statutory audit mandate).
We process and store your personal data as long as this is necessary for the fulfillment of our contractual and legal obligations. If the data is no longer required for the fulfillment of contractual or legal obligations, it is regularly deleted. Exceptions arise,
- insofar as statutory retention obligations must be fulfilled, e.g. the German Commercial Code (HGB) and the German Fiscal Code (AO). The periods specified there for storage or documentation are generally six to ten years;
- for the preservation of evidence within the framework of the statutory limitation provisions. According to §§ 195 ff of the German Civil Code (BGB), these limitation periods can be up to 30 years, with the regular limitation period being 3 years.
- If applicable, further.
If the data processing is carried out in the legitimate interest of us or a third party, the personal data will be deleted as soon as this interest no longer exists. The stated exceptions apply here.
Third country transfer:
Your data will only be processed within the European Union and states within the European Economic Area (EEA).
Withdrawal of consent:
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6 Paragraph 1(f) GDPR (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Article 4 Paragraph 4 GDPR. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.
Provision prescribed or required:
In the context of the contractual relationship, you must provide those personal data that are required for the initiation, implementation and termination of the contractual relationship and for the fulfillment of the associated contractual obligations, or which we are required to collect by law. Without this data, we will generally not be able to conclude the contract with you or execute it.
17. Your rights as a data subject
17.1 Right to confirmation
You have the right to request confirmation from us as to whether personal data relating to you will be processed.
17.2 Right to information (Article 15 GDPR)
You have the right to obtain information about the personal data stored about you at any time, free of charge, as well as the right to access a copy of such data from us, in accordance with the statutory provisions.
17.3 Right to rectification (Article 16 GDPR)
You have the right to request the immediate rectification of incorrect personal data relating to yourself. Furthermore, the data subject has the right to request the completion of incomplete personal data, taking into account the purposes of the processing.
17.4 Erasure (Article 17 GDPR)
You have the right to demand that we erase the personal data relating to you be deleted without delay, provided that one of the reasons provided by law applies and if processing or further storage is not required.
17.5 Restriction to processing (Article 18 GDPR)
You have the right to request that we restrict the processing of your data if one of the legal requirements is met.
17.6 Data transferability (Article 20 GDPR)
You have the right obtain personal data relating to you that you provided us in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller without hindrance by us, to whom the personal data was provided, provided that the processing is based on the consent pursuant to Article 6 Paragraph 1(a) GDPR or Article 9 Paragraph 2(a) GDPR or on a contract pursuant to Article 6 Paragraph 1(b) GDPR, and the data are processed using automated procedures, unless processing is necessary to complete a task, is in the public interest or is carried out in the exercise of an official authority assigned to us.
Furthermore, when exercising your right to data transferability pursuant to Article 20 Paragraph 1 GDPR, you have the right to have personal data transferred directly from one controller to another, provided this is technically feasible and does not impede the rights and freedoms of other persons.
17.7 Objection (Article 21 GDPR)
You have the right to lodge an objection to the processing of personal data relating to you for reasons relating to your particular situation where this is done on the basis of Article 6 Paragraph 1(e) (data processing in the public interest) or (f) (data processing on the basis of the weighing of legitimate interests) GDPR.
This also applies to profiling based on these provisions pursuant to Article 4 Number 4 GDPR.
Should you lodge an objection, we will no longer process your personal data unless we can demonstrate compelling and legitimate reasons for such processing that outweigh your interests, rights, and freedoms, or where processing serves the assertion, exercise or defense of legal claims.
In individual cases, we process your personal data for direct marketing purposes. You have the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling where which is connected to this kind of direct marketing. Should you object to the processing of your data for direct marketing purposes, we will no longer process your personal data for this purpose.
In addition, you have the right to object to our processing of your personal data for scientific or historical research purposes or for statistical purposes pursuant to Article 89 Paragraph 1 GDPR for reasons arising from your particular situation, unless such processing is necessary for the performance of a task in the public interest.
You are free to exercise your right to lodge an objection in relation to the use of information society services, Directive 2002/58/EC notwithstanding, by means of automated procedures using technical specifications.
17.8 Revocation of consent regarding data protection
You have the right to revoke any consent to the processing of personal data at any time with future effect.
17.9 Lodging a complaint with a supervisory authority
You have the right to complain to a supervisory authority responsible for data protection about our processing of personal data.
18 Routine storage, erasure and blocking of personal data
We process and store your personal data only for the period of time necessary to meet the storage purpose or as required by the legal provisions to which our company is subject.
If the storage purpose no longer applies or if a required retention period expires, personal data will be routinely blocked or erased in accordance with the statutory provisions.
19 Duration of storage of personal data
The criterion for the duration of the retention of personal data is the respective legal retention period. Once this period expires, the data in question will be routinely erased, provided it is no longer required for the fulfilment or initiation of the contract.
20 Version and amendments to the Privacy Notice
This Privacy Notice is currently valid and was last updated on October 2022.
It may be necessary for us to amend this Privacy Notice in the process of further developing our website and the services we offer through our website or due to changes in legal or regulatory requirements. You can view and print our current Privacy Notice on the website at any time by visiting "https://www.fs-net.de/en/about-f-and-s/privacy-policy".
This privacy statement has been prepared with the assistance of the privacy software: <a href='https://www.audatis-manager.de'>audatis MANAGER.